【Job Post】Administrative Officer – Niigata Office

Job Description

About Discover Deep Japan:

We want to create a society where everyone can be proud of who they are and where they have come from, regardless of their past experiences. We envision a world where diverse individuals can come together with local communities to revitalize regional Japan.

As an Administrative Officer – Niigata Office:

You will play a critical role in strategic decision-making in a fast-paced start-up environment with a strong social mission. 

You’ll also be a valued team player, working closely with a cross-cultural team with a strong social mission.

  • Responsible for the maintenance and accuracy of bookkeeping across Discover Deep Japan’s operations. 
  • Ensures company accounting and legal processes are compliant with government requirements.
    • Arrangement of contracts (e.g. telephone, car lease etc.) and travels (flights for staff members) 
  • Communicates regularly with internal stakeholders on business financial health.
  • Contributes to the strategic allocation of resources by providing data insights. 
  • Responsible for updating accounting, legal, and employee data on relevant company software.
  • Supports employee visa processes.
  • Proposes ways to improve the efficiency and effectiveness of existing practices. 

You can expect:

  • A supportive, trusting and transparent working environment
  • Work-life balance with flexible hours and leave
  • A place to look at things differently and challenge and offer solutions
  • An opportunity to deliver high-performing marketing activities

Remuneration and benefits:

  • 3-4 days per week and flexible working. 
  • hourly rate would be 1,200 ~ 1,500 yen. 
  • Up to 2.1 years of paid parental leave.
  • Up to 14 days of paid medical leave.
  • Discover Deep Japan will provide a shared company car.
  • Discover Deep Japan will provide you with a computer to be used for your work-related activities.
  • You will be enrolled in health insurance, pension, and employment insurance schemes.
  • Visa sponsorship.


  • Japanese: Native 
  • English: Fluent
  • At least 1 year of experience in handling areas related to bookkeeping, accounting or legal matters preferably within Japan.

Key activities:

  • Online transactions for salary and other payments
  • Preparing profit and loss statements(P/L) and cash flow statements (C/F) (monthly) *
  • Preparing balance sheets (annual) *
  • Tax filing (during April – May, annually) – Prepare required documents while coordinating with Tax Accountant 
  • Employee visas and contracts (ad-hoc)
  • Employee payroll (monthly)*
  • Invoicing clients (monthly)
  • Leave calculation 
  • Tax calc for employees (Nenmatsu Chosei, annual)*
  • Calculate withholding of income tax (Gensen Choshu, monthly) *
  • Coordinate with Labor and Social Security Attorney(社労士), tax accountant, and lawyer.
  • Confirming receipt of payments (monthly)
  • Expenses & reimbursements (rolling)*

              * these are done by softwares such as Accounting & HR freee

Location: Our office in Yuzawa, Niigata  (remote negotiable with occasional business trips) 

To apply: Send the following to applications@discover-deep.com

  • Letter of motivation in English
  • Resume in English
  • Application Period – Until 9 May 2021